Open house RSVPs should not live in a group chat

Open house season turns into a group chat of “are you going Saturday?” and a spreadsheet someone updates from memory. Families who never joined the chat never RSVP. Your greeters do not know how many seats to set.

Put RSVP on the public site next to enrollment. Parents finish on a phone. You get a list you can print before anyone unlocks the lobby.

What the RSVP page should include

- Date, time, parking, and which door to use - Who should come (parents only, kids welcome, age of kids) - How long the tour runs - What to bring - Optional: interest in a grade or start term - Link onward to Enroll / deposit if they are ready the same week

Keep rain-plan notes short. Do not bury RSVP inside a PDF calendar that only the PTA can find.

If you run two dates, list both clearly. If one fills, show a waitlist message instead of silence.

Register and RSVP on the same rental

CCCM’s working site rental is built for public next steps — tour RSVP, interest forms, and enrollment packages. Families pay deposits to **you**. We do not hold money.

- $149 first month, then $99/month, three-month minimum - About one business day after paid checkout and complete details - Monthly tweak round included

After the open house

Follow up from your own list. Offer enroll for families who are ready. Keep paper for grandparents who prefer it. The site remains the default for next month’s tour.

Capture the questions people asked in the hallway and turn the common ones into short site copy. That cuts repeat email.

Not Academy OS

Attendance during the school year, clearance flags, and staff-desk ops are Academy OS — separate product, conversation first, no online checkout price. Open house RSVP is a public-site job.

Checkout: https://www.getcccm.com/checkout hello@getcccm.com Clubs/tryouts: https://www.getcccm.com/sports

Day-of operations

Print the RSVP list. Highlight first-time visitors. Note siblings. Put a greeter on the door with the list — not on their personal phone scrolling a chat.

After tours, mark who requested a follow-up call. Your site started the relationship; your people close it.

Virtual or hybrid open houses

If you offer a video walkthrough, still collect RSVP. You need names and grades, not just a view count. Put the video link behind or beside the form — your choice — but do not skip the list.

Plain next step

If a working public Register site is what you need, start at https://www.getcccm.com/checkout or email hello@getcccm.com with your school or club name, city, and what you run. If you need staff-desk ops instead, use https://www.getcccm.com/academy-os and expect a conversation — not a self-serve price button.

What not to do

Do not hide the RSVP link only in an Instagram story that vanishes. Do not require Facebook group membership to see the time. Do not ask parents to text five different parent ambassadors to “get on the list.”

One URL. One form. One confirmation.

Staffing the event from the list

Assign roles from the RSVP count: greeter, classroom guide, tuition table, childcare corner if you offer it. When twenty families RSVP and you planned for eight, you feel it the morning of — better that morning than at the door with no chairs.